Bookstore Advance Program & FAQ

University Bookstore Advance Program

The University of North Carolina at Asheville Bookstore Advance program is designed to allow students with authorized financial aid to use a portion of their anticipated refund to purchase textbooks prior to the first day of classes.  Purchasing textbooks early provides students the best selection and price options.

The bookstore advance is not additional financial aid.  It is an advance of the student's expected financial aid refund solely for the purpose of purchasing books and supplies and may only be used at UNC Asheville's Bookstore on campus or online. 

The Student Accounts office will notify all eligible students that they may participate in this semester's Bookstore Advance program.  Not all students receiving financial aid will be eligible for the program.  Eligibility requirements are shown below and are subject to change at any time.  The University reserves the right to disqualify students for the program as it deems necessary.

This is an optional program, students are NOT required to participate.  Students who wish to participate in the Fall 2020 Bookstore Advance Program must complete the enrollment form on or before the deadline - Tuesday, August 4th.  Students will be notified when the funds are available for use (July 29th at the earliest).

The student can use the advance in the UNC Asheville Bookstore from the time they are emailed through August 31st.  After that the unused portion of the advance will be removed from the bookstore and credited back to their student account within 2 weeks.

Bookstore Advance Eligibility Requirements:

  • You must opt-in by completing the online enrollment form by the enrollment deadline.
  • You must be an active, degree seeking student.
  • You must be enrolled at least half-time for the upcoming semester.
  • You must meet all of the terms and conditions for your financial aid.
  • You must have sufficient financial aid to cover your student account balance and the Bookstore Advance amount.
  • You must complete the Financial Aid Disbursement Authorization Form allowing UNC Asheville to apply federal financial aid to non-institutional charges. This form can also be completed online in OnePort listed under the following:
    • QuickLaunch - Financial Aid and Payments - Financial Aid Authorization

Bookstore Advance Program FAQ

What is a bookstore advance?

It is an advance of the student's anticipated financial aid refund.

How do I use my bookstore advance?

  1. Go to UNC Asheville’s Bookstore in Highsmith University Union.
  2. Pick up your books and supplies from the Bookstore.
  3. Go to the cash register and inform the cashier you have a bookstore advance (BAP).
  4. Sign the register receipt and walk out with your books!

Can I use the bookstore advance for online purchases at the UNC Asheville Bookstore?

Yes, your bookstore advance funds will be available online through the UNC Asheville Bookstore: You will need to select Alternate forms of payment and 'Financial Aid/Scholarship' from the menu. You will need to enter your student ID number as well as the PIN number you setup in the enrollment process.

Can I use the bookstore advance at locations other than the UNC Asheville Bookstore?

No, your bookstore advance can only be used at the UNC Asheville Bookstore and the UNC Asheville Bookstore website.

How do I participate in the Bookstore Advance Program?

Students are evaluated on eligibility based on their anticipated financial aid refund.  If you have not been notified of your eligibility and would like to be considered for the program, simply opt-in by completing the enrollment form online (listed above).  You will be notified by email if you are eligible.

Why are you placing a charge on my student account when I have a bookstore advance?

This charge allows you to make purchases from the UNC Asheville Bookstore.

What if I don't use all of my bookstore advance?

The unused portion of your bookstore advance will be credited back to your student account once the Bookstore Advance Program closes 1 to 2 weeks after classes begin. If there are no outstanding charges on your student account, the unused portion of the book advance will be refunded to you within 14 days.

Is there an enrollment deadline?

Yes, you must submit the form (listed above) by the end of the enrollment period indicated in the invitation email.

Does it cost anything to sign up for the Bookstore Advance Program?

No, there are no fees for participation in the Bookstore Advance Program.

How much of my financial aid can I use for a bookstore advance?

You may request an advance of either $400, $600, or $800. The maximum amount of a bookstore advance is $800 regardless of the amount of excess aid you might have.

What if my bookstore advance is not enough to pay for my books?

You will be responsible for the charges over the amount of your book advance at the time of purchase.

Once I have been approved to participate in the program, when will my funds be available at the Bookstore?

We anticipate having the advance available within five business days once you have completed the form (listed above). Once your bookstore advance is available, you will receive an email at your UNC Asheville email account notifying you that the bookstore advance is available.

What items can I buy with my bookstore advance?

You may use the bookstore advance to purchase textbooks and supplies. In addition to textbooks this includes writing utensils, paper, reference books, flash drives, backpacks, and exam booklets.  Gifts, gift cards and convenience items such as snacks and drinks are not eligible for purchase with the bookstore advance.

Can I use my bookstore advance to rent textbooks at the Bookstore?

You can use your bookstore advance funds to rent textbooks at the UNC Asheville Bookstore and online, but, you will need to be registered and have an active credit card on file for collateral. For more complete information regarding textbook rentals, please go to

How long will my bookstore advance be valid?

Your bookstore advance will be valid from the time you are notified until the date specified in the invitation email.